Registration Basics

In order to provide an engaged and immersive conference experience, attendees are encouraged to book lodging close to the conference events.

Here are the services offered through a combination of this website and A Meeting By Design's website:

1. Conference registration (including guest registration and student registration)
2. Lodging/Hotel reservations 
   
3. Airport shuttle reservation
4. Lift ticket purchase 
5. Other entertainment reservations

Lodging, shuttle, lift tickets, and other activity registrations are handled through A Meeting By Design (you will be directed there after completing the initial conference registration)

Can I register myself, and then return later to add a guest?

Yes, you can! Once you complete your registration, you may edit it at any time. Guests are added via the "Add Guests" tab when editing your registration.

Guest registration rates can be found here.

How do I get the IEEE/AIAA registration discount?

There two ways to add proof of IEEE/AIAA membership to your account so that we can confirm your eligibility for the discount.

1. Go to "My Account" by clicking your name (upper right next to the registration button). Under the "Misc" tab, you will see the membership area, and the fields in which you may enter your member numbers. Below the fields there is a button to upload proof of current membership. Make sure to click "Save" when you are done.
2. During the registration process, you may also provide your member number and proof of current membership. This is found under the "User Details" tab (the first tab in the registration process). Click the pencil icon next to "AIAA/IEEE Membership" to add/edit details.

Don't forget! If you uploaded proof of your membership for last year, please update it now to show this year's valid membership. 

Do I have to book my lodging immediately when I register for the conference?

No, you don't, you may return later to complete your lodging reservations if you wish! The registration system will send you a reminder to book your lodging if you do not do so after registering.

Can I book my Big Sky shuttle, lift tickets, and other options later?

Yes, you may! You can add options at any time by clicking the "Hotels/Shuttle" button (which will appear under your registration order once you have registered).

When is the last chance to register, add a guest, book my hotel, etc?

On the www.aeroconf.org website:

• Register yourself: It is best to register before February 29, 2020, so your badge is printed and ready when you arrive, and you avoid the registration line.  We strongly recommend advance registration for the conference.  If you register at the conference there may be a delay in publishing your paper.
• Register a guest: Same as above.  (Registrants and their guests must register for the same days)
  
• Register as a student: Processing student approvals takes a lot of time, so we recommend that students register before February 21, 2020 to avoid a long wait at the conference.
  
• Register a student for junior conference: Jan 8

On the A Meeting By Design website:

• Book your NEW hotel reservations: 2 weeks prior to the conference, February 21st, 2020
  
• CHANGES to current reservations: the day the conference begins
• New this year, any changes to Hotel or Shuttles within the 2 week mark will receive a $25.00 change fee
• Hotel Cancellations for full refund must be completed by February 7th, 2020, cancellations after this date do not get a refund.
• Shuttles: February 25th, 2020
  

If someone else books my travel for me, can I have them receive my receipts?

You may add additional correspondence emails in your profile. However, any email address that you add will receive all emails related to your paper (if you are an author) and other conference business. It may be more practical to forward the receipts you receive from the registration system to the person booking your travel.

I would like to customize the name printed on my badge (at the conference). How can I do this?

You may provide the name you wish us to print on your badge during the registration process. The field ("Badge Name") is found in the "User Details" tab (the first tab in the registration process). 

I would like to come to the conference a couple days early. Can I book this lodging as part of the registration process?

Yes you may! On the second step of the "Hotel Reservation" tab on the AMBD website, you may write your extended arrival and/or departure dates in the field below the "Room Type" selection area. You will receive a confirmation email for your extended stay. Please note that the conference rates apply only to the conference dates, and the rate may not be available for your extended stay.

Payment FAQ

Can I use multiple credit cards?